Right now we've got more than five website projects moving at the same time on our end. Different clients, different stacks, different deadlines — all running in parallel. We wanted to write down how we're actually handling that, mostly so we remember what worked when the next batch lands.
Where We're At
Between client work and a couple of internal builds, our team is currently juggling five-plus live projects. Some are early-stage — still in the wireframe and content-gathering phase. Others are close to launch and need daily attention. A few are maintenance and updates on sites we shipped months ago.
What We're Building
- A course platform redesign with a new applications flow
- Two client business sites, each with their own branding and CMS needs
- A portfolio site for a design partner
- An internal dashboard for tracking student enrollments
- Ongoing updates and fixes on three previously delivered sites
How We're Keeping It Together
- Every project gets its own board, no shared to-do lists across clients.
- We block specific days for specific projects instead of context-switching hourly.
- Reusable components and templates get pulled out early so we're not rebuilding the same header five times.
- Client updates go out on a fixed schedule, not whenever we remember to send them.
- Anything blocked gets flagged the same day, not left to pile up.
Setup: shared component library, per-project boards, fixed check-in days. That combination is what's actually kept five-plus projects from colliding into one another.
Problems We Ran Into
- Two projects nearly collided on the same launch week, so we shifted one timeline earlier than felt comfortable.
- A shared component broke on one site when we updated it for another, which taught us to version things more carefully.
- Client feedback got lost in scattered chats until we moved everyone onto one shared thread per project.
- We underestimated how much time content collection takes, and it kept pushing our own internal deadlines back.
What's Next
- Standardize a proper handoff checklist for every project we close out.
- Bring in a dedicated project coordinator once we cross six or more active builds.
- Document our shared component library properly instead of relying on memory.
Takeaway
Running this many projects at once isn't about working faster — it's about not letting any one project quietly fall behind while you're focused on another. The system we've built is far from perfect, but it's holding, and every project we ship teaches us something we'll use on the next one.